Planned maintenance calendar for roofs, gutters and exteriors

For the outside of a building, planned preventative maintenance (PPM) is a timetable of small jobs: clearing gutters and downpipes, checking and treating roofs, inspecting the roofline, and cleaning render and UPVC. Each is cheap on its own, and each stops a bigger repair later.

The alternative is reactive maintenance: waiting for a leak, a damp report or a fallen gutter, then paying for the fix and the damage it caused.

Timings shift with the weather and the site. Buildings under trees need their gutters cleared more often.

Across hundreds of homes, the schedule becomes a programme: properties grouped by estate or area, visited in the same order each cycle, and priced per property so each address can be charged to the right budget.

Tenants need notice. We phone each one to arrange access at least 48 hours ahead, and leave a card if nobody's in. Every visit is recorded with photos and a short note per property, so defects are flagged for repair and there's evidence of the work if a damp case is ever questioned.

A single commercial site usually needs fewer visits but harder access: higher gutters, flat roofs, and people using the building while you work. The schedule is the same; the planning is about access, exclusion zones and keeping entrances clear.

Fold the exterior into your existing PPM plan, so gutter clears and roof checks sit alongside the other planned tasks, with a report filed after each visit.